As a small business owner, ensuring your employees are paid accurately and efficiently is crucial. But with various options available, navigating the process can feel overwhelming. This guide will walk you through the steps of paying your employees, ultimately highlighting why OnTop stands out as the best solution for your small business.

1. Determine Your Payroll Schedule:

Establish how often you'll pay your employees. Common options include weekly, bi-weekly, or semi-monthly. Consistency is key, so choose a schedule and stick to it.

2. Calculate Gross Pay:

For hourly employees, multiply their hourly rate by the total hours worked during the pay period. Remember to account for any unscheduled time off. Salaried employees receive a fixed amount per pay period.

3. Withhold Taxes and Deductions:

As an employer, you're responsible for withholding federal, state, and local taxes from your employees' paychecks. You may also need to withhold for benefits like health insurance or retirement plans.

4. Calculate Net Pay:

Subtract all withholdings and deductions from the gross pay to arrive at the net pay, the amount your employee receives.

5. Choose Your Payment Method:

Popular options include:

• Paper checks: Traditional but require printing, signing, and distribution, which can be time-consuming.

• Direct deposit: Convenient for both you and your employees, but requires setting up accounts and managing bank information.

Calculate how much it costs you to hire a full-time employee here.

Why OnTop is the Best Choice for Your Small Business:

While traditional methods work, OnTop simplifies and streamlines the entire payroll process, offering numerous advantages:

• Automated Calculations: Eliminate manual calculations and reduce the risk of errors. OnTop automatically handles gross pay, withholdings, and net pay calculations.

• Seamless Tax Filing: OnTop integrates with tax authorities, ensuring timely and accurate tax filings, saving you time and money.

• Easy Direct Deposit: OnTop facilitates secure and efficient direct deposits for your employees.

• Employee Self-Service Portal: Employees can access paystubs, update personal information, and manage benefits through a user-friendly portal.

• Affordable Pricing: OnTop offers flexible pricing plans to suit your business needs, making it cost-effective for small businesses.


Paying your employees doesn't have to be a hassle. Ontop empowers you to manage payroll efficiently, saving you valuable time and resources. With its automated features, streamlined processes, and affordable pricing, Ontop is the clear choice for small businesses seeking a comprehensive and user-friendly payroll solution.

Ready to simplify your payroll? Try Ontop today!

Please note: This blog post is for informational purposes only and should not be construed as professional tax or legal advice. It's crucial to consult with a qualified professional for guidance specific to your business.