Secrets You Should Know About Creating an Effective Record of Employment

The Record of Employment (ROE) is a critical document in an employee's history. This blog post pulls back the curtain on the secrets and best practices essential for creating a robust ROE. From accurate documentation to compliance with labor regulations, this guide provides the insights you need to ensure your records are both effective and legally sound.
record of employment
Written by
Ontop Team

Demystify the process of creating a robust Record of Employment (ROE). Uncover the secrets and best practices that contribute to the development of an effective ROE, ensuring accurate documentation of an employee's history and compliance with labor regulations.

Creating a record of employment (ROE) is an essential task for employers. It serves as a comprehensive document that outlines an employee's employment history, including details of their earnings, insurable hours, and the reason for their separation from employment. An ROE is crucial for both employers and employees, as it aids in ensuring accurate reporting of income for unemployment insurance benefits, enables employers to comply with labor regulations, and supports employees in accessing various government programs and benefits.However, creating an effective ROE can be a bit of a mystery for some employers. To demystify the process for you, we have outlined some simple secrets and best practices that will help you create an ROE that is both comprehensive and compliant.

Secret #1: Understand the Purpose and Requirements

Before starting the process of creating an ROE, it is important to understand its purpose and the requirements set forth by the government or relevant authorities. These requirements may vary by region or country, so familiarize yourself with the applicable rules and regulations.

Secret #2: Use the Right Tools and Templates

To make the task easier, consider utilizing software or online tools that are specifically designed to create ROEs. These tools often come equipped with templates and built-in calculations that help ensure accuracy and compliance. Using such tools can save you time and effort, and reduce the chances of errors in your ROE.

Secret #3: Gather Accurate and Complete Information

To create an effective ROE, you need to gather accurate and complete information about the employee and their employment history. This includes details such as their employment start date, end date, salary, insurable hours, and any other relevant information required by your local labor authorities. Double-check the information for accuracy and completeness, as any errors or omissions can lead to delays or issues later on.

Secret #4: Document the Reason for Separation

One of the critical elements of an ROE is documenting the reason for the employee's separation from employment. This information is vital as it helps determine the employee's eligibility for various government programs and benefits. Ensure that you accurately classify the reason for separation, following the guidelines provided by your local labor authorities.

Secret #5: Be Timely and Consistent

Creating an ROE within the specified timeline is crucial. Make sure you generate the ROE promptly after an employee's separation from employment, as any delays can lead to penalties and issues with compliance. Additionally, strive for consistency in your ROE creation process. Establish a standard procedure that you follow for each employee, ensuring that all relevant information is included and accurately documented.

Secret #6: Keep Detailed Records

Maintaining detailed records of your employees' ROEs is essential. These records serve as evidence of compliance with labor regulations and can be used for verification purposes in the future. Store your ROEs securely and ensure they are easily accessible when needed.

Secret #7: Stay Informed and Up-to-Date

Labor regulations and requirements can change over time. It is crucial to stay informed and up-to-date with any changes that may impact your ROE creation process. Regularly review government resources, attend workshops or seminars, or consult with experts to ensure that your ROEs are always accurate and compliant.


Creating an effective record of employment may seem like a daunting task, but by following these secrets and best practices, you can simplify the process and ensure accurate documentation of your employees' history. By doing so, you not only comply with labor regulations but also contribute to your employees' access to various government programs and benefits. Remember, an effective ROE is a win-win situation for both employers and employees.

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