What is the Purpose of a Record of Employment and Why is it Important?

Curious about the purpose and importance of a Record of Employment (ROE)? This blog post provides a comprehensive exploration, offering valuable insights for employers and employees alike.
record of employment
Written by
Ontop Team

Dive into the world of Record of Employment (ROE) to grasp its purpose and importance. This post breaks down the essential role ROE plays in employment scenarios, ensuring both employers and employees are well-informed. A must-read for HR professionals and business owners.

What is a ROE?

A Record of Employment (ROE) is a crucial document that plays a significant role in the employment process. It is a detailed record of an employee's employment history, including details such as the dates of employment, wages earned, and reasons for leaving a position. This document is important for both employers and employees as it serves multiple purposes and has various benefits.

What is the Purpose of a ROE?

First and foremost, the primary purpose of an ROE is to provide the government with accurate and up-to-date information about an employee's employment situation. It acts as a proof of employment and helps determine an individual's eligibility for Employment Insurance (EI) benefits. When an employee applies for EI, the government relies on the information provided in the ROE to assess their eligibility and determine the amount of benefits they are entitled to receive.

For employers, issuing a Record of Employment is a legal requirement, outlined by the government. Employers are obligated to issue an ROE to their employees when there is an interruption of earnings, such as a layoff, termination, or resignation. Failing to provide an ROE can result in penalties and legal consequences for the employer.

From an employee's perspective, the ROE is equally important. It not only serves as proof of employment but also ensures that they receive the appropriate employment benefits they are entitled to. Whether it's applying for EI benefits, pension plans, or other employment-related benefits, having an accurate ROE is essential for employees to receive the support they need during periods of unemployment or retirement.In addition to its legal and financial significance, an ROE also plays a crucial role in maintaining the integrity of an employee's work history. It serves as a comprehensive record of an individual's employment experiences, including the length of employment, wage information, and reasons for leaving a position. This information can be vital when an employee is seeking new job opportunities.

For HR professionals and business owners, understanding the importance of issuing an accurate ROE is crucial. It fosters transparency and ensures compliance with government regulations. Properly completing an ROE, including providing accurate dates of employment and reasons for the interruption of earnings, is essential to avoid any inconsistencies or discrepancies that may have negative implications for both the employer and the employee.

How to Ensure the Accuracy of a ROE

To ensure the accuracy of an ROE, HR professionals and business owners should be aware of the guidelines and instructions provided by the government. The government's website provides comprehensive resources on how to complete an ROE accurately, including step-by-step instructions and examples.


In conclusion, a Record of Employment (ROE) is more than just a piece of paper. It serves as a vital document for both employers and employees, providing a comprehensive record of an employee's employment history and serving as proof of employment. Whether it's determining eligibility for government benefits, maintaining work history integrity, or ensuring compliance with legal requirements, an accurate and complete ROE plays a crucial role in the world of employment. HR professionals and business owners should prioritize issuing accurate ROEs to foster transparency and ensure both parties are well-informed.

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